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Ballantine & Company Inc. Releases New Information Management Software 08.29.2002

August 29, 2002
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Two of the products feature data sharing with QuickBooks 2002 products, making it easy for business professionals to manage information with popular business applications.

Ballantine Announces Smart Tools Project Manager Software Special Edition for QuickBooks Pro and Premier 2002 Users

New Smart Tools Project Manager software delivers easy-to-use project management and data sharing with Intuit’s QuickBooks 2002 products
Ballantine & Company Inc., recognized specialists in project management desktop software and member of the Intuit Developer Network, today released Smart Tools Project Manager software, designed to provide architects, engineers, contractors, consultants, managers and other professionals –who also use QuickBooks Pro 2002 or QuickBooks Premier 2002 products –with a tool to easily and quickly plan and budget projects or estimate and schedule client work and proposals. Smart Tools Project Manager is a special edition of Ballantine's popular desktop project software.

Smart Tools Project Manager is considered the best alternative to complex and expensive project software. It uses a familiar worksheet where all project information, dates and costs are entered. A presentation-quality Gantt chart schedule is automatically plotted from this data with the click of a button, and users can easily customize their Gantt charts and project reports.

With Smart Tools Project Manager, users can designate planned or actual activities as critical, link activities for automatic date adjustment, and compare plan time and cost variances. Project data can be sorted and filtered by fields such as activity, date, and project code. Data can be imported from and exported to spreadsheets, databases or for use in other project management software. The reports generated by Smart Tools Project Manager also can be exported as HTML documents for the web.

Link to QuickBooks
Smart Tools Project Manager offers integration features that enable easy data exchange with Intuit’s QuickBooks Pro 2002 and QuickBooks Premier 2002 software.

The link between Smart Tools Project Manager and QuickBooks Pro 2002 and QuickBooks Premier 2002 products enables users to:

  • Send data between programs rather than maintaining data in more than one place.
  • Create an estimate in Smart Tools Project Manager and then easily transfer it directly to QuickBooks’ estimate producer.
  • Directly access the QuickBooks item list, which includes standard materials, labor and pricing, to speed project planning and eliminate duplicate data entry.
  • Add new projects in QuickBooks, or update item list information to QuickBooks.
  • As an added safeguard, when item data from Smart Tools Project Manager is shared with QuickBooks, it is tagged so that the user does not accidently change existing accounting information saved in QuickBooks.

Highlights of Smart Tools Project Manager

Worksheet Flexibility

  • Smart Tools Project Manager offers project managers the flexibility to customize the project worksheet that is used to plan and manage projects.
  • In addition to twelve standard activity, resource, time and cost columns, users can add up to four user-defined text, date, currency or number columns.
  • The worksheet columns can be rearranged to reflect the user’s project logic.
  • A freeze frame feature splits a large worksheet into two sections that scroll independently.
  • Commonly used activities or cost items and pricing can be added to a drop down selection list that is available to any project.
  • This saves users time and improves the accuracy of the worksheet by eliminating the need to manually re-enter frequently used activities or items and pricing.
  • Smart Tools Project Manager data can be imported from and exported to spreadsheets, Microsoft Access data bases, or text files. Microsoft Project 2000 databases can be opened in Smart Tools Project Manager and Smart Tools Project Manager projects can be saved as Microsoft Project 2000 databases.
  • Two worksheets on separate tabs can be used to track different plan versions such as planned to actual or original and revised plans.

Full Featured Report Writer

  • An integrated full-featured word processor that offers project managers extensive formatting capabilities to quickly and easily enhance their project reports.
  • In addition to standard time, time, cost and variance reports, any worksheet column can be selected in any order to create custom reports.
  • A master schedule function lets the user select projects to include and creates an updated master schedule with a single button click.

Gantt Chart

  • Time bars can be dragged and dropped in the gantt view to change dates. Users can plot their projects in hours, days, weeks or quarters.
  • Percent complete can be plotted.
  • Two plan versions can be compared on a single gantt chart.
  • Up to four data columns, including custom columns can be shown on the Gantt chart.
  • Click on the edit button and the Gantt chart opens the users’ default graphics program ready to edit. Users can save their Gantt Charts in the various formats supported by their default graphics program such as gif and jpeg.

Workgroup Multi-user Option
A multi-user version of Smart Tools Project Manager is available, which allows workgroups to more easily share project files. This makes accurate project information such as worksheets, time, cost and plan comparison reports, as well as Gantt charts available to everyone in a workgroup, and eliminates the problem of duplicate files and version control.

Smart Tools Project Manager Pricing and Support
The intuitive notebook format, context-sensitive help and customer support provided for Smart Tools Project Manager get most users up and running in less than 30 minutes. Smart Tools Project Manager comes with a library of project worksheet templates that illustrate the many ways the software can Smart Tools Project Manager also comes with a 30-day money back satisfaction guarantee. A free trial is available for download from the company's web site www.tools-for-business.com. Smart Tools Project Manager is comes in three different versions to suit to range of project software needs from the most basic to the more advanced.

Single user BASIC- $99.95
Single user STANDARD-$199.00
Single user PLUS- $249.00
Multi-user SERVER $100.00
Volume and educational discounts are available.

Ballantine Launches Smart Tools Contact Manager Software Featuring Data Sharing with Intuit’s QuickBooks 2002 Products

Smart Tools Contact Manager gives small businesses an all-in-one tool to easily create, organize and retrieve contact and project information

Ballantine & Company Inc. released Smart Tools Contact Manager software, designed specifically to provide project managers at small businesses who also use QuickBooks Pro 2002 or QuickBooks Premier 2002 products with an affordable, all-in-one tool for professional communications and better project management.

Smart Tools Contact Manager integrates the communications tools used every day by project managers—fax, email, memos, letters, and mailing labels—into one easy-to-use program. Users can cross-link any kind of file to related contacts and projects, keeping projects organized and eliminating duplicate files.

Project managers can use Smart Tools Contact Manager to send and receive email and faxes, create documents, merge letters and labels, manage contact and project information, and create project to-do lists with one fully integrated program. The software saves everything automatically by contact and project, so users can retrieve it again with a single mouse click.

Multi-user Option

A multi-user Smart Tools Contact Manager option allows workgroups to share information in real time using a client/server database environment, making accurate contact and project information and related files (such as documents and email) available to everyone in a workgroup. Emails, faxes, documents and to-do items can be designated as public or private to control information access.

Link to QuickBooks

Smart Tools Contact Manager offers integration features that enable easy data exchange with Intuit’s QuickBooks Pro 2002 and QuickBooks Premier 2002 software.

The link between Smart Tools Contact Manager and QuickBooks Pro 2002 and QuickBooks Premier 2002 products enables users to share data, such as vendor and customer lists, between programs rather than maintaining data in more than one place. Smart Tools Contact Manager users can update lists from QuickBooks, or update data to QuickBooks, sorting, viewing and selecting specific records before they are updated. Smart Tools Contact Manager alerts a user if a record already exists in either Contact Manager or QuickBooks, allowing the user to compare the data before modifying the record in either program.

Smart Tools Contact Manager Pricing & Support

Like all Ballantine software products, Smart Tools Contact Manager’s easy-to-use notebook format, context-sensitive help, sample file and customer support get most users up and running in less than 30 minutes. Unlimited, toll-free technical support is available online or by phone. Smart Tools Contact Manager also comes with a 30-day money back satisfaction guarantee.

Smart Tools Contact Manager Pricing:

Single user - $159.00
Multi-user 5 Pack - $736.00
Multi-user 10 Pack - $1372.00
Volume and educational discounts are available.

Ballantine Releases QuickAssist 2.5 Contact Management and Communications Software

New version of QuickAssist makes it easier than ever to create, organize and retrieve contact and project information

QuickAssist 2.5, the latest version of Ballantine’s popular QuickAssist contact management and communications software is designed specifically for the unique information management needs of project managers.

QuickAssist 2.5 integrates the communications tools used every day by project managers –contact lists, fax, email, memos, letters, and mailing labels – so project managers can handle their various information management functions such as word-processing, email, and to do lists in a single, easy-to-use program.

Multi-user Option

A multi-user version of QuickAssist 2.5 is available, which allows workgroups to share information in real time using a client/server database environment. This makes accurate contact information and related information such as documents, files and emails available to everyone in a workgroup, and eliminates the problem of duplicate files. To do tasks can be added to a project and/or shared with a team member. Emails, faxes, documents and to-do items can be designated as public or private to control information access.

Highlights of QuickAssist® 2.5
QuickAssist 2.5 users can now link any file on their computer with a project or contact, no matter what application was used to create the file. This makes it easier than ever for project managers to use QuickAssist® to stay organized.

QuickAssist 2.5 also allows users to manage contact lists efficiently with a feature that lets them avoid re-typing common information when adding new contacts that are from the same company as an existing contact. The program copies data from the original contact onto to a blank contact form, so common information like the company name and address do not have to be re-entered.

QuickAssist 2.5 users also can import and merge multiple QuickAssist® contact lists together to consolidate data quickly, and can import and export existing files from popular database and word-processing programs.

In addition, QuickAssist 2.5 email messages listed in the inbox and outbox now show if they have already been saved to a contact or project history. This makes it easy for users to remove unnecessary email from their email inboxes and outboxes. Users can also add a contact, a project, or an item on their to do list while they are reading or composing emails.

QuickAssist 2.5 Pricing and Support
The intuitve notebook format, sample file, context-sensitive help and customer support provided for QuickAssist 2.5 get most users up and running in less than 30 minutes. Unlimited, toll-free technical support is available online or by phone. QuickAssist 2.5 also comes with a 30-day money back satisfaction guarantee.

Single user - $159.00
Multi-user 5 Pack - $756.00
Multi-user 10 Pack - $1372.00
Volume and educational discounts are available.

Ballantine Releases QuickGantt 4.0 Project Management Software

New version of QuickGantt delivers key features and still provides the ease of use busy project managers need

QuickGantt 4.0, the much anticipated upgrade of its popular project management software is considered the best alternative to complex and expensive project software.

QuickGantt is designed for architects, engineers, contractors, consultants, managers and other professionals who need to easily and quickly plan and budget projects or estimate and schedule client work and proposals. QuickGantt uses a familiar worksheet where all project information, dates and costs are entered. A presentation-quality Gantt chart schedule is automatically plotted from this data with the click of a button, and users can easily customize their Gantt chart or time and cost project reports.

Highlights of QuickGantt 4.0
More Worksheet Flexibility
QuickGantt 4.0 offers project managers even more flexibility to customize the project worksheet that is used to plan and manage projects.

Users can add up to four user-defined text, date, currency or number columns.

The worksheet columns can be rearranged to reflect the user’s project logic.

A freeze frame feature splits a large worksheet into two sections that scroll independently.

A new "markup" column makes it easier to create more accurate estimates, and a "percent complete" has been added to track project progress.

Commonly used activities or cost items and pricing can be added to a drop down selection list that is available to any project. This saves users time and improves the accuracy of the worksheet by eliminating the need to manually re-enter frequently used activities or items and pricing.

QuickGantt 4.0 data can be imported from and exported to spreadsheets, Microsoft Access databases, or text files. Microsoft Project 2000 databases can be opened in QuickGantt 4.0 and QuckGantt4.0 projects can be saved as Microsoft Project 2000 databases.

A New Full Featured Report Writer

An integrated full-featured word processor offers project managers extensive formatting capabilities to quickly and easily enhance their project reports.

Any worksheet column can be selected in any order for custom reports.

The improved master schedule, lets the user select projects to include and creates an updated master schedule with a single button click.

Gantt Chart Enhancements

  • Users can now plot their projects in hours as well as days, weeks, quarters.
  • Percent complete can be plotted.
  • Up to four columns of data, including custom columns can be selected to display on the Gantt chart.
  • Click on the edit button and the Gantt chart opens the users default graphics program ready to edit. Users can save their Gantt Charts in the various formats supported by their default graphics program such as gif and jpeg.

Workgroup Multi-user Option

A multi-user version of QuickGantt 4.0 is available, which allows workgroups to more easily share project files. This makes accurate project information such as worksheets, time, cost and plan comparison reports, as well as Gantt charts available to everyone in a workgroup, and eliminates the problem of duplicate files and version control.

QuickGantt 4.0 Pricing and Support

The intuitive notebook format, context-sensitive help and customer support provided for QuickGantt 4.0 get most users up and running in less than 30 minutes. QuickGantt® 4.0 comes with a library of project worksheet templates that illustrate the many ways the software can be used. Unlimited, toll-free technical support is available online or by phone. QuickGantt 4.0 also comes with a 30-day money back satisfaction guarantee. A free trial is available for download from the company's web site www.tools-for-business.com. QuickGantt is comes in three different versions to suit to range of project software needs from the most basic to the more advanced.

Single user BASIC- $99.95
Single user STANDARD-$199.00
Single user PLUS- $249.00
Multi-user SERVER $100.00
QuickGantt customers save 40% when they upgrade. Volume and educational discounts are available.

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